Here are 100 compelling reasons to use ReadyBid for hotel sourcing and RFP management. These are drawn from your full ecosystem of collateral and client documentation, infused with the human voice of ReadyBid users, and optimized with keywords that resonate with TMCs, procurement, and travel program stakeholders:
100 Reasons Why ReadyBid Is the Smartest Choice for Hotel Sourcing & RFP Management
ReadyBid’s Game-Changing Value Prop
Affordable pricing – starting at just $399/month.
No per-user fees – add your whole team without extra costs.
Unlimited RFPs – source as many hotels as needed.
Supports self-service, hybrid, or fully managed models.
No contracts or setup fees required.
Monthly billing available – no hefty annual commitments.
Eliminate legacy platform fees – up to 90% cost savings vs. Lanyon or Sabre.
Perfect for Travel Management Companies and Corporates alike.
Flexible support options including white-glove account management.
High ROI – users save thousands in sourcing costs annually.
Automation & Simplicity
11. One-click RFP distribution to all selected hotels.
12. Auto-filled cover letters for each property.
13. Smart templates – GBTA-compliant, Short Form, or RateQuick.
14. Duplicate prior year RFPs in seconds.
15. Negotiation tools built in – no email tag required.
16. Auto-resend follow-ups to non-responding hotels.
17. Merge travel destinations, past rates, and policy compliance into RFPs.
18. Final Agreements can be sent at any time – no system limitations.
19. Pre-mapped GDS codes auto-populate.
20. Dynamic rate vs. LRA benchmarking available instantly.
Data & Hotel Access
21. Access 230,000+ GDS and non-GDS properties.
22. Use live mapping to select hotels by proximity to office/travel hubs.
23. Competitive Bid system adds valuable properties not initially invited.
24. Compare bids to industry benchmarks and last year’s rates.
25. Dynamic rate monitoring built-in.
26. Supports both US and global hotel programs.
27. Export files for GDS rate loading.
28. Custom directories by city or client office.
29. Hotel amenity comparison built into bid manager.
30. Integrated hotel chain portals to manage NAM/Chain reps.
Powerful Reporting & Analytics
31. Negotiated Savings Reports available for every client.
32. Export GBTA, PRDS, Excel, or Concur-ready files.
33. YOY rate analysis and trend tracking built-in.
34. Easy client-facing summaries and wrap-up reports.
35. Dynamic dashboards with live data.
36. Downloadable CSV and custom reports with one click.
37. Benchmark against current and historical data.
38. Multi-GDS rate auditing on three separate dates per year.
39. Track audit compliance across Sabre, Galileo, Amadeus, and Worldspan.
40. Know exactly which properties failed rate loading – no surprises.
Real-Time Status Visibility
41. See who viewed, opened, or responded to each bid.
42. Know when hotels are dragging their feet – and nudge automatically.
43. Track every bid, every contact, every response.
44. See “final agreement” status with just a filter click.
45. Sort, group, and filter by brand, city, contact, or chain.
46. Color-coded bid status for fast prioritization.
47. Tag late responders and send reminders in bulk.
48. Monitor which reps are responsive – and which aren't.
49. Get alerts when hotels update their responses.
50. All communication is stored in one central hub.
Support & Customer Love
51. Dedicated account managers available by email, Zoom, or phone.
52. Industry-praised Help Desk and ticketing system.
53. Training videos, live onboarding, and follow-up sessions included.
54. Proactive outreach to hotels by the ReadyBid support team.
55. Client RFPs regularly rescued by ReadyBid support team interventions.
56. Multilingual support available.
57. Live phone outreach to hotels when contact emails bounce.
58. Ongoing refresher training is available to returning users.
59. Personalized support scripts tailored to your program.
60. Testimonials from companies like CRL, Leo Pharma, AmTrav, and more.
Operational Efficiency
61. Eliminates need for Excel sheets and email chains.
62. Cut sourcing timelines by more than 50%.
63. All-in-one sourcing tool – no need to combine tools.
64. Saves hours of admin work per RFP.
65. Onboard in days – not weeks or months.
66. ReadyBid staff can fully manage Chain Rep coordination.
67. Supports complex regional, national, or global programs.
68. No need to upload GDS codes manually – system pulls it in.
69. Avoid rate loading errors with automated audit checklists.
70. Streamlined site inspection coordination and tracking.
Growth & Scalability
71. Used by 800+ corporate and agency clients.
72. Proven scalability – from 3 to 300+ hotels per program.
73. Agency programs can handle 10+ clients at once with bulk controls.
74. From SMB to enterprise – ReadyBid flexes with you.
75. Monthly pricing plans for seasonal demand.
76. Grow your sourcing footprint without adding headcount.
77. Handles multiple programs and destinations simultaneously.
78. Clients often double hotel coverage year-over-year.
79. Integrated login and role permissions for internal teams.
80. Use for project-based, annual, or emergency sourcing.
Security, Transparency & Compliance
81. Encrypted bid links – no login required for hotels.
82. Track who modified final agreements with versioning.
83. Compliant with GBTA and corporate procurement standards.
84. No hidden fees – pricing is published and consistent.
85. Custom privacy settings for buyer or agency views.
86. Hotels see only what you allow – full control over visibility.
87. Supports rate caps, blackout dates, and policy criteria.
88. Audit trails for every action taken.
89. GDPR-aligned data protocols in place.
90. Flexible rate structures support LRA, dynamic, and seasonal.
Integrations & Ecosystem
91. Built-in integrations with Concur, Sabre, Amadeus, and Apollo.
92. Easy rate export to online booking tools.
93. Supports rate cap and amenity flagging logic.
94. Direct link to property management contacts.
95. Chain Portal syncs data across all franchisees and management groups.
96. Custom export formats for TMC and client delivery.
97. Supports API uploads and file pulls.
98. Custom fields for internal codes, travel policy notes, or VIP flags.
99. Flexible RFP question banks for any client/industry need.
100. Backed by a team that has built RFP tools for Lanyon and Sabre – now building it better.