Ditch the Outdated RFP Tools: How ReadyBid Saves TMCs Time and Money

For years, Travel Management Companies (TMCs) have been forced to use outdated, overpriced, and inefficient hotel RFP tools. Platforms like CVENT and legacy procurement systems have locked users into complex workflows, expensive pricing models, and slow response times—all while failing to truly streamline hotel sourcing.

But times have changed.

ReadyBid is redefining hotel RFP management, offering TMCs a faster, smarter, and more cost-effective solution that eliminates the need for outdated software.

If you’re tired of high fees, tedious processes, and a lack of automation, here’s how ReadyBid can transform your hotel RFP strategy—saving you both time and money.

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The Problem: Why Legacy RFP Tools Are Holding You Back

Many TMCs are still struggling with outdated hotel RFP systems that slow down their operations and drive up costs. Some of the biggest issues with traditional RFP tools include:

1) High Costs & Hidden Fees:

Most RFP platforms charge per user, per bid, or per negotiation round, leading to sky-high costs that only increase as a TMC scales.

  • Per-bid charges limit sourcing options and force companies to cut back on negotiations.

  • User-based pricing models penalize growing teams, requiring expensive licenses for each new user.

  • Add-on fees for simple functions like rate audits, reporting, or resending bids make budgeting unpredictable.

💰 The Result? TMCs end up paying thousands of dollars annually just to use an RFP tool that should be making their job easier.

2) Slow, Manual Processes:

Legacy platforms are clunky, difficult to navigate, and slow, forcing users to:

  • Manually send RFPs one by one.

  • Track responses in spreadsheets instead of a centralized system.

  • Follow up with hotels individually, wasting hours on unnecessary communication.

⏳ The Result? Travel buyers spend too much time managing the process instead of optimizing travel spend.

3) Limited Negotiation & Audit Features:

Even after securing a contract, TMCs struggle with compliance issues because hotels fail to load the correct rates into GDS platforms. Traditional RFP tools:

  • Lack multi-GDS auditing, leaving travel managers blind to rate discrepancies.

  • Don’t allow bulk negotiations, forcing teams to handle pricing talks one hotel at a time.

  • Offer minimal rate benchmarking, making it difficult to compare negotiated rates with market standards.

🚨 The Result? Companies overpay for rooms and waste hours tracking down hotel compliance failures.

The Solution: How ReadyBid Saves TMCs Time & Money

ReadyBid was designed to eliminate these common frustrations, giving TMCs a better way to manage hotel sourcing.

Instead of complex pricing models and outdated workflows, ReadyBid offers a flat-rate, automated, and user-friendly platform that streamlines every step of the hotel RFP process.

💰 1. Simple, Affordable Pricing – No Hidden Fees

Unlike traditional RFP tools, ReadyBid offers a transparent pricing model that lets TMCs pay one low monthly rate—without worrying about extra charges.

💡 What You Get for a Flat $399/Month:

✔ Unlimited RFPs – No per-bid fees, so you can source as many hotels as needed.

✔ Unlimited Users – Add your entire team without paying for additional licenses.

✔ Unlimited Negotiations – Go back and forth with hotels without extra charges.

✔ Automated Rate Audits – Ensure correct rates are loaded into GDS at no extra cost.

🚀 The Result? TMCs save thousands of dollars per year while gaining full flexibility in hotel sourcing.

⚡ 2. Automated RFP Sending & Bid Tracking

With ReadyBid, sending and tracking hotel bids is instant and effortless.

💡 Key Features:

✔ One-Click Bulk RFPs – Send RFPs to hundreds of hotels at once.

✔ Pre-Filled Hotel Contacts – ReadyBid automatically maps hotels to your travel destinations, eliminating manual data entry.

✔ Real-Time Bid Tracking – See when hotels view, respond, or request changes—all in a single dashboard.

✔ Automated Follow-Ups – No need to chase hotels for responses—ReadyBid sends reminders automatically.

🚀 The Result? Travel managers spend 80% less time chasing hotels for responses.

📊 3. Bulk Negotiations & Rate Auditing

Instead of negotiating with hotels one by one, ReadyBid allows TMCs to adjust rates, amenities, and contract terms across multiple properties simultaneously.

💡 Key Features:

✔ Bulk Rate Negotiations – Send counteroffers to multiple hotels at once, speeding up the process.

✔ Rate Benchmarking – Compare proposed rates against market trends for better cost control.

✔ Multi-GDS Rate Auditing – Ensure hotels load the correct rates into Sabre, Amadeus, Galileo, and Worldspan.

✔ Compliance Alerts – Get automatic notifications when a hotel loads incorrect rates.

🚀 The Result? No more overcharges or wasted time on rate corrections.

🏆 4. Intuitive, User-Friendly Experience

Unlike outdated RFP tools that require extensive training, ReadyBid is designed for fast adoption and ease of use.

💡 Why TMCs Love It:

✔ Modern, Intuitive Dashboard – Manage all hotel bids without clunky interfaces.

✔ Fast Onboarding – Most users are fully operational within days, not weeks.

✔ Built-in Customer Support – ReadyBid’s team is responsive and available whenever needed.

🚀 The Result? Teams get up and running quickly and stay productive without a steep learning curve.

Why More TMCs Are Switching to ReadyBid

Legacy RFP tools weren’t built for modern travel management. They waste time, drain budgets, and complicate processes.

ReadyBid fixes these issues by offering a simple, automated, and cost-effective solution that helps TMCs:

✔ Save thousands per year with transparent pricing.

✔ Eliminate manual tasks with one-click RFP sending & automated follow-ups.

✔ Improve cost savings through bulk negotiations and benchmarking.

✔ Ensure compliance with multi-GDS rate auditing.

✔ Scale operations without additional costs for users or bids.

🚀 The Bottom Line? ReadyBid is the smarter, faster, and more affordable way to manage hotel RFPs.

🚀 Ready to Ditch the Outdated RFP Tools?

If you’re still using slow, expensive hotel RFP software, it’s time to upgrade.

📅 Book a quick demo today and see how ReadyBid can cut your workload in half while saving you money.

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