From Frustration to Automation: Why TMCs Are Flocking to ReadyBid

For years, Travel Management Companies (TMCs) have been stuck in a cycle of overpaying for outdated hotel sourcing platforms — juggling multiple RFPs, chasing hotel responses, wrestling with Excel exports, and manually coordinating Chain Reps across dozens of brands. Sound familiar?

It’s no surprise that TMCs are making the move to ReadyBid — the RFP platform built not just for corporate travel, but for the people who manage it at scale.

Let’s dig into the why.

The Frustration Is Real

If you're running RFPs for multiple clients, you’ve likely run into these headaches:

  • Lanyon’s clunky interface and high price tag

  • Sabre’s outdated processes and hidden fees

  • Chains that go dark during the sourcing season

  • Lack of visibility into hotel activity

  • Mountains of spreadsheets and manual reminders

  • Long timelines and tight deadlines that never align

    TMCs have been stuck with tools that weren’t made for them. Until now.

ReadyBid = Instant Relief

ReadyBid was built for high-volume, high-efficiency users — and TMCs are at the top of that list.

Here’s what makes it a perfect fit:

Streamlined RFP Management

  • Run RFPs for multiple clients simultaneously

  • Unlimited hotels, users, and programs — no upsell

  • Use templated or custom RFP formats (GBTA, Short Form, RateQuick)

  • Clone programs from year to year in seconds

  • Deliver final rate files ready for Concur, Cytric, Deem, and GDS upload

Built-In Automation

  • Automatically send bids to selected hotels

  • Auto-reminders to non-responsive properties

  • Final Agreements sent through the same dashboard

  • Duplicate previous year’s hotels and destinations

  • Real-time tracking of hotel status and rate negotiation

“We sourced 400+ hotels for 7 clients this year using ReadyBid — with just two team members. The time savings were incredible.”

— Senior Travel Consultant, Global TMC

Agency-Focused Features

  • Multi-client dashboard with visibility across all programs

  • Client branding support — RFPs branded by account

  • Rate markup tools if you handle client margining

  • User-level permissions for internal team access

  • Chain Rep coordination done by ReadyBid (yes, we’ll chase them!)

  • Full export reports delivered in client-ready format

Results That Speak for Themselves

ReadyBid clients report:

  • 2x faster bid cycles

  • 30–60% higher hotel response rates

  • 50%+ cost savings vs. legacy platforms

  • Cleaner final data and better rate loading

  • Fewer errors and rework post-RFP

And that’s not just fluff — we have the Negotiated Savings Reports to prove it.

Concierge-Level Support, Built In

We know TMC teams are lean, and time is tight. That’s why ReadyBid includes:

  • Live account managers who know hotel RFPs inside and out

  • Hotel outreach on your behalf when hotels ghost you

  • Chain communication support
  • Training for new team members anytime
  • Email templates and scripts you can copy/paste

    • “ReadyBid’s support team is like an extension of our staff. I don’t have to stress about the little things anymore.”

    — Operations Manager, Boutique TMC

Integration & Scalability

  • Export to GDS, OBTs, or client systems

  • Work with franchise and chain-managed properties

  • ReadyBid flexes whether you’re managing 1 client or 50
  • Built to scale without extra headcount or overhead

Ready for TMC Success

TMCs using ReadyBid are:

  • Winning more hotel programs
  • Delivering faster, better results to clients
  • Scaling without breaking the budget
  • Ditching outdated tools in favor of smart, modern automation

Your clients deserve better. So do you.

Switch to ReadyBid and join the growing wave of TMCs who are done dealing with the RFP mess.

Schedule a demo at www.readybid.net

Or email us at support@readybid.net