Creating a hotel RFP shouldn’t be a complicated, time-consuming task. With ReadyBid, you can generate and send RFPs in just a few clicks.

How ReadyBid Automates RFP Creation:

✅ Pre-Built GBTA-Compliant Templates – Choose from full, short, or custom RFP formats.

✅ One-Click RFP Distribution – Instantly send bulk bid requests to hundreds of hotels at once.

✅ Auto-Populated Travel Data – ReadyBid maps hotels to your travel destinations, eliminating manual data entry.

✅ Customizable Bid Requirements – Set pricing terms, amenities, blackout dates, and commission structures before sending.

💡 Result? TMCs and corporate buyers complete RFPs 10x faster than with manual processes.

One of the biggest time drains in hotel RFPs is managing bid responses and chasing unresponsive hotels.

With ReadyBid, you never have to manually track or follow up on bids again.

How ReadyBid Improves Bid Management:

✅ Real-Time Bid Tracking – See when hotels view, respond, or counter your bid requests.

✅ Automated Follow-Ups – ReadyBid sends reminders to unresponsive hotels, so you don’t have to.

✅ Instant Notifications – Get alerts when bids require action, preventing delays.

✅ Failed Email Detection & Resends – If a hotel doesn’t receive your RFP, ReadyBid automatically resends it.

💡 Result? Travel managers save 80% of the time they used to spend chasing hotels.

Instead of negotiating hotel bids one at a time, ReadyBid allows TMCs to adjust rates, amenities, and contract terms across multiple properties simultaneously.

How ReadyBid Simplifies Negotiations:

✅ Bulk Rate Adjustments – Counter multiple hotel offers at once, saving hours of work.

✅ Live Rate Comparisons – Benchmark negotiated rates against industry trends to ensure savings.

✅ Automated Rate Scoring – Rank bids based on cost, amenities, and compliance factors.

✅ Unlimited Negotiation Rounds – Keep refining bids until you secure the best possible rates.

💡 Result? Travel buyers achieve greater cost savings with less effort.

Once negotiations are complete, ReadyBid ensures seamless contract finalization and easy access to hotel data.

How ReadyBid Handles Contracts & Directories:

✅ One-Click Contract Generation – Convert bid agreements into legally binding contracts instantly.

✅ Rate & Amenity Confirmation – Ensure all negotiated perks and pricing are properly recorded.

✅ Automated Hotel Directory Updates – Hotels that sign agreements automatically appear in your company’s directory.

✅ Shareable Hotel Listings – Provide employees and travelers with a simple link to view contracted hotels.

💡 Result? TMCs and corporate travel managers reduce contract errors and improve traveler access to negotiated hotels.

Even after finalizing contracts, many hotels fail to load the correct rates into GDS platforms—leading to unexpected overcharges.

ReadyBid’s automated rate auditing tools solve this problem before it costs your company money.

How ReadyBid Ensures Rate Compliance:

✅ Multi-GDS Rate Audits – Verify rates in Sabre, Amadeus, Galileo, and Worldspan.

✅ Rate Discrepancy Alerts – Get notified instantly if a hotel loads incorrect rates.

✅ Rate Comparison Reporting – Track negotiated vs. actual loaded rates to ensure compliance.

✅ Auto-Correction Requests – Notify hotels to fix incorrect rates before bookings occur.

💡 Result? TMCs eliminate overcharges and enforce rate compliance automatically.