If you ask any corporate travel manager what they dread most each year, there's a good chance the answer will be: hotel RFP season.
And who can blame them? The traditional tools — bulky spreadsheets, outdated platforms like Lanyon or Sabre, endless back-and-forth emails — make the process tedious, time-consuming, and far more stressful than it needs to be.
But ReadyBid is changing the game.
ReadyBid wasn’t built to be another hotel RFP tool. It was built to reimagine how travel managers approach hotel sourcing — from the first RFP send to the last final agreement.
It’s sleek. It’s fast. It’s transparent. And most importantly, it’s travel manager-friendly.
Let’s break down the revolution:
Automated RFP delivery to selected hotels with a single click.
Auto-reminders sent to hotels that haven’t responded.
Final Agreements ready at any time — you’re not waiting on the tool.
Duplicate last year’s RFP — destinations, hotels, even the cover letter — in under 30 seconds.
Real-time bid tracking, so you’re not wondering who’s opened or ignored your request.
“I built my whole RFP in an afternoon — ReadyBid is light years ahead.” — Travel Manager, Manufacturing Client
No setup costs.
No surprise add-ons.
Unlimited users, unlimited hotels, unlimited RFPs.
Flat monthly pricing that starts under $400.
Concierge help if you need it — DIY flexibility if you don’t.
The result? A smarter spend that keeps you in control of your hotel program and your budget.
Track every hotel — who responded, who hasn’t, who’s negotiating.
Compare initial vs. final rates.
View dynamic vs. LRA pricing trends.
Export Negotiated Savings Reports instantly for leadership.
Know exactly where you stand — no more guesswork.
“With ReadyBid, I don’t just send RFPs — I manage my entire sourcing strategy.” — Travel Manager, Tech Sector
Whether you're managing a dozen hotels in the U.S. or sourcing globally across hundreds of cities:
Add hotels by map radius around any location.
Filter by brand, amenities, and distance from the office.
Tap into 230,000+ GDS and non-GDS properties worldwide.
Use Competitive Bidding to uncover hidden gems and savings.
Route Chain Rep communication directly through the platform.
ReadyBid flexes with your needs — and grows with your program.
Even the most tech-savvy travel managers get stuck sometimes. That’s why ReadyBid includes:
Access to real humans via phone, Zoom, or email.
Scripts, email templates, and training resources.
Hotel outreach on your behalf when you hit a wall.
Chain Rep coordination (yep — we’ll handle the follow-up).
Refresher training any time you need it.
“ReadyBid’s support is next level. I’ve never felt so backed up during RFP season.” — Travel Manager, Pharmaceutical Industry
With ReadyBid, travel managers go from reactive to strategic:
Build stronger hotel partnerships with data-driven conversations.
Drive savings using live benchmark comparisons.
Spot trends in pricing, amenities, and hotel responsiveness.
Make smarter decisions — and justify them with clear reporting.
ReadyBid empowers you to own your hotel program, not just survive it.
There’s a better way to run hotel RFPs. Travel managers using ReadyBid report:
RFP season doesn’t have to be overwhelming. Not anymore.
See how ReadyBid is revolutionizing hotel sourcing — one travel manager at a time.
Book a demo at www.readybid.net
Or reach out to support@readybid.net