Inside ReadyBid: The Hotel RFP Tool Built for Efficiency, Not Fees

Let’s be honest: most legacy hotel RFP platforms feel like they were built in another era… because they were. Between clunky interfaces, rigid processes, and surprise add-on costs, travel managers and TMCs have been left wondering why they’re still paying top dollar for tools that slow them down.

ReadyBid flips the script.

This isn’t just another RFP tool — it’s an all-in-one platform built around you, not your wallet. With ReadyBid, the focus is clear: remove friction, cut costs, and get results faster than ever before.

Let’s take a look under the hood.

Designed for Simplicity, Not Complexity

ReadyBid was created by RFP veterans who knew firsthand how unnecessarily complicated the hotel sourcing process had become. That’s why every feature is built to save time and remove busywork.

  • One-click bid launches

  • Auto-reminders to unresponsive hotels

  • Final agreements anytime — no system lockouts

  • Clone past programs in seconds

  • Hotel directory auto-generated from travel destinations

“The interface is clean and fast. I don’t need a three-hour training to figure it out — that’s a win.”

— Corporate Travel Buyer

No More Fee Stacking

What you won’t find with ReadyBid:

  • No setup fee

  • No per-client fees

  • No per-user fees

  • No “extra” for reports or exports

  • No contracts required

Instead, you’ll get:

Transparent pricing starting at $399/month

Unlimited users and RFPs

All templates and export formats included

Concierge support available without breaking the bank

Everything You Need. Nothing You Don’t.

Unlike platforms that upsell every feature, ReadyBid includes what actually matters:

  • GBTA, RateQuick, and Short Form templates

  • Custom final agreement options

  • Built-in benchmarking tools

  • Dynamic vs. LRA rate comparison

  • Instant CSV, Excel, and PRDS exports

  • Negotiated Savings Reports (yes, they’re included)

  • GDS and OBT rate audit tools

  • Role-based permissions for team collaboration

And it all works out of the box — no IT support required.

Built-in Reports Without the Headaches

Why pay extra for data you already generated?

With ReadyBid, reports come standard:

  • City-by-city savings

  • Initial vs. final rate comparisons

  • Hotel response status

  • Audit tracking across GDSs

  • Client-ready summaries for leadership teams

No data delays. No third-party exports. No analyst needed.

Human Support, Included

Support shouldn’t be an upsell. With ReadyBid, real help comes standard:

  • Live account managers

  • Concierge hotel outreach

  • Email scripts for hotels and chains

  • Zoom training and onboarding

  • Help Desk with 24-hour response

  • Ongoing training for new team members

“The ReadyBid team is always there. I never feel like I’m on my own during sourcing season.”

— Travel Program Lead, Biotech

Built by Experts Who've Been in Your Shoes

The ReadyBid platform is led by people who helped build Lanyon, Sabre RFP, and several chain portals — and then decided there had to be a better way.

They didn’t just patch a system together. They rebuilt the hotel RFP experience from scratch to be:

  • Modern

  • Efficient

  • Affordable

  • Travel-manager tested

  • TMC-ready

And shockingly easy to use

Ready to See It for Yourself?

If you’re tired of paying more for tools that do less, you’re not alone. Hundreds of travel teams have already made the switch to ReadyBid — and they’re running faster, leaner, and smarter hotel sourcing programs because of it.

📞 Book a demo at www.readybid.net

📧 Or reach out to support@readybid.net

ReadyBid: Built for efficiency. Priced for reality. Loved by travel pros.