Hotel sourcing is one of the most critical responsibilities in corporate travel management. The right tool can help travel managers and TMCs secure better rates, ensure compliance, and save significant time. The wrong one? It can drain budgets, frustrate teams, and add unnecessary complexity.
For years, many organizations relied on traditional hotel rfp tools like Lanyon or Sabre RFP. While these platforms helped digitize sourcing, they’re now showing their age. High costs, rigid workflows, and limited flexibility make them less than ideal for today’s fast-moving travel programs.
That’s why more and more travel managers are switching to ReadyBid - recognized by industry experts as the best hotel rfp tool in 2025. In this article, we’ll break down exactly how ReadyBid stacks up against traditional tools across value, speed, and savings.
1. Value: Transparent Pricing vs. Hidden Costs
Traditional Tools:
Charge per user, per RFP, or through confusing subscription tiers
Costs often reach tens of thousands of dollars annually
Additional fees for support, extra negotiations, or reporting
ReadyBid:
Flat monthly fee starting at $399
Unlimited RFPs, unlimited bids, unlimited users
No hidden charges
For corporate travel programs, ReadyBid delivers unmatched value by eliminating nickel-and-dime pricing models. It’s not just the best hotel rfp solution - it’s also the most cost-effective.
2. Speed: Automation vs. Manual Work
Traditional Tools:
RFP creation and contact management remain heavily manual
Negotiations drag on with endless email exchanges
Chasing hotel responses consumes weeks
ReadyBid:
Pre-built GBTA-compliant hotel rfp templates launch RFPs in minutes
Automated follow-ups reduce manual chasing
Bulk negotiations and one-click discounts accelerate sourcing cycles
Multi-GDS rate auditing verifies compliance instantly
With ReadyBid, sourcing cycles shrink from months to weeks, giving travel managers more time to focus on strategy.
3. Savings: Stronger Negotiations and Compliance
Traditional Tools:
Limited negotiation flexibility (often capped rounds)
No integrated benchmarking for rate comparisons
Rate loading issues lead to leakage and lost savings
ReadyBid:
Unlimited negotiation rounds until the best deal is secured
Benchmarking tools compare offers against market averages
Automated auditing across Sabre, Amadeus, Galileo, and Worldspan prevents leakage
Travel managers report 20-30% savings on hotel spend
ReadyBid isn’t just a sourcing tool - it’s a hotel procurement solution that ensures negotiated rates actually translate into real-world savings.
4. Flexibility: Modern Workflows vs. Rigid Systems
Traditional Tools:
Force managers into rigid workflows
Slow onboarding and poor support frustrate teams
ReadyBid:
Flexible templates (GBTA Full, Short, RateQuick, Small Meetings)
Options for self-service, hybrid, or fully managed programs
Customizable workflows for each client or market
Fast, responsive support with a client-first approach
This flexibility makes ReadyBid the best hotel sourcing tool for organizations that want technology that adapts to them - not the other way around.
Quick Recap - ReadyBid vs. Traditional Tools
Here’s how ReadyBid outperforms legacy hotel RFP platforms:
✓ Transparent flat-rate pricing with no hidden fees
✓ Unlimited RFPs, users, and bids
✓ Automation for faster sourcing cycles
✓ Built-in benchmarking for smarter negotiations
✓ Multi-GDS rate auditing for compliance
✓ Flexible service models to fit every program
✓ Proven 20-30% savings for corporate travel programs
More resources to explore:
Conclusion
Traditional hotel RFP tools had their place in the past, but they no longer deliver the value, speed, or flexibility modern travel programs need. ReadyBid is designed for today’s world - with automation, unlimited usage, and transparent pricing that drives measurable ROI.
For organizations seeking a smarter, faster, and more cost-effective approach, ReadyBid is the clear winner.
Don’t settle for outdated tools. Book a Demo Today and see why ReadyBid is the best hotel rfp tool for 2025.