The corporate travel industry is in the middle of a fundamental shift. What was once a manual, spreadsheet-heavy, and time-consuming process is now being transformed by hotel RFP automation. New data from global travel procurement surveys shows that nearly 75% of corporations are moving to automated hotel RFP software in 2025. The reasons are clear: cost savings, compliance, time efficiency, and the ability to scale sourcing programs globally.

As procurement leaders seek out the best hotel RFP solution, automation is no longer seen as a luxury - it’s a necessity. Platforms like ReadyBid, designed as a hotel RFP automation software that combines sourcing, negotiation, and reporting, are driving this shift. Let’s explore the survey findings and unpack why so many corporates are leaving manual processes behind.

Key Survey Finding #1: Time Efficiency Is the Top Driver

Manual hotel RFPs can take months to complete, especially for global programs. Automation cuts those timelines in half by:

• Eliminating duplicate data entry.

• Automatically tracking and chasing hotel responses.

• Centralizing bids in one hotel RFP management platform.

Survey Data: 68% of procurement managers said time efficiency was the number one reason they adopted automation.

Key Survey Finding #2: Cost Savings Through Auditing

Incorrect hotel rates and compliance gaps often go unnoticed in manual processes. Automation introduces real-time auditing, with a hotel RFP optimization tool that flags errors instantly.

Survey Data: 62% of corporates reported double-digit savings once they started auditing hotel responses in real time.

Key Survey Finding #3: Verified Contacts Improve Completion Rates

Low response rates have long been a pain point for travel managers. Sending RFPs to generic hotel inboxes often resulted in no replies. By using a corporate hotel RFP platform with verified hotel and NAM contacts, corporates dramatically improved completion rates.

Survey Data: Companies using verified databases saw 90%+ completion, compared to just 65% with traditional methods.

Key Survey Finding #4: Real-Time Dashboards Empower Decision-Making

Procurement teams can’t wait months for reports. Real-time dashboards in hotel RFP reporting solutions give managers instant insights into savings, compliance, and contract status.

Survey Data: 70% of leaders said real-time dashboards helped them make faster, data-backed decisions, leading to stronger negotiations.

Key Survey Finding #5: Integration with TMCs and Corporate Systems

Disconnected systems are a major cause of leakage. A business travel RFP solution that integrates directly with TMCs and booking tools ensures negotiated rates are visible to employees immediately.

Survey Data: Companies with integrated RFP automation reduced leakage by 40%, keeping employees inside preferred hotel programs.

Key Survey Finding #6: Traveler Experience Is Finally a Priority

Corporate travel managers increasingly recognize that traveler satisfaction is essential. Automation allows sourcing teams to include more amenities, safety measures, and traveler preferences in each hotel RFP template.

Survey Data: 55% of companies reported higher employee adoption rates once traveler experience was prioritized in automated RFPs.

Key Survey Finding #7: Sustainability Questions Are Now Common

More corporations are asking hotels to provide sustainability metrics in their bids. Automated platforms make it easy to include and track these criteria.

Survey Data: 64% of corporates said they are now evaluating sustainability metrics in hotel RFPs, compared to just 38% in 2020.

Why the Shift Is Accelerating

These findings point to a clear reality: automation is not only about saving time - it’s about enabling strategic sourcing. Corporates adopting platforms like ReadyBid benefit from:

• Scalability: Ability to run unlimited RFPs across regions.

• Accuracy: Automated auditing eliminates errors.

• Compliance: Standardized templates ensure corporate policy is enforced.

• Transparency: Dashboards and reporting give procurement leaders full visibility.

• Traveler Satisfaction: More aligned amenities keep employees inside the program.

For organizations seeking the best hotel RFP automation tools, these outcomes are too important to ignore.

Additional Insights on RFP Automation

• Why ReadyBid Is the Ultimate Hotel RFP Tool for Corporate Travel Managers in 2025

• Top 10 Hotel RFP Trends in 2025 Every Travel Manager Must Know

• Tired of Chasing Hotel Bids? Here’s How ReadyBid Automates the Process

• The Future of Hotel Procurement: ReadyBid’s Data-Driven Hotel RFP Solution

• 5 Steps to Simplify Your Hotel RFP Process with ReadyBid

Conclusion

Survey data shows the momentum is undeniable - three out of four corporates are turning to hotel RFP automation in 2025. The benefits are clear: faster sourcing, stronger savings, better compliance, and improved traveler experience.

The organizations that move early not only reduce costs but also gain strategic advantages over competitors still stuck in manual processes. With ReadyBid, corporates can embrace automation confidently, knowing they have a system built for speed, accuracy, and scalability.

Book a Demo Today to see why so many organizations are making the move to hotel RFP automation.