Travel Managers Speak: Why They Switched to ReadyBid for Hotel RFPs

Managing hotel RFPs has long been one of the most frustrating tasks for travel managers and Travel Management Companies (TMCs). The traditional process is slow, expensive, and full of inefficiencies—from manually sending bids to chasing responses and ensuring hotels load the correct rates.

But things are changing.

More and more travel managers are switching to ReadyBid—a modern, automated hotel RFP tool that streamlines sourcing, negotiations, and rate compliance without the high costs and headaches of outdated platforms.

What’s driving this shift? We spoke with travel managers who made the switch to find out why ReadyBid is their preferred solution for hotel RFPs.

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💬 “ReadyBid Saves Us Thousands Compared to CVENT”

Many travel managers cited cost savings as one of the biggest reasons for switching. Unlike legacy tools like CVENT, which charge per user, per bid, and per negotiation round, ReadyBid offers a flat monthly rate with unlimited RFPs and users.

💡 What Travel Managers Say:

✔ “We were paying thousands for our RFP tool, but ReadyBid costs a fraction of that—with better results.” – Debbie Welder, Sr. Global Travel Manager, Rimini Street.

✔ “We love the transparent pricing. No hidden fees, no extra costs—just unlimited bids at a low monthly price.” – Michael Conley, Travel Manager, CRL.

✔ “ReadyBid lets us manage multiple clients without worrying about additional costs.” – Linda Kapinos, Sr. Manager, Adelman Travel.

💰 The Result? Companies save thousands of dollars annually while maintaining full control over hotel sourcing.

💬 “We No Longer Waste Time Chasing Hotel Bids”

A common complaint among travel managers is the amount of time wasted on sending bids, tracking responses, and following up manually.

ReadyBid automates these processes, ensuring bids are sent instantly, responses are tracked in real-time, and unresponsive hotels get automated follow-ups.

💡 What Travel Managers Say:

✔ “Before ReadyBid, we were manually tracking responses in spreadsheets. Now, everything is automated.” – Lauren Bal, Hotel Contract Administrator, AmTrav.

✔ “No more chasing hotels! The system tracks bids, follows up automatically, and even alerts us when a hotel hasn’t responded.” – Jens Liltorp, Manager, Global Travel & Meetings, LEO Pharma.

✔ “ReadyBid reduced our RFP workload by at least 50%.” – Drue Eberhardt, Hotel Sourcing Specialist, Acendas.

⏳ The Result? Travel managers save hours of work per week, allowing them to focus on higher-value travel strategy tasks.

💬 “Bulk Negotiations Help Us Get Better Rates Faster”

Negotiating with hotels has traditionally been a slow, manual process—going back and forth one property at a time to adjust rates, amenities, and terms.

With ReadyBid, travel managers can negotiate with multiple hotels at once, saving time and ensuring the best possible rates across multiple properties.

💡 What Travel Managers Say:

✔ “We can now counter multiple hotel bids at once, instead of negotiating one-by-one.” – Brandon Strauss, CEO, KesselRun.

✔ “Being able to compare and negotiate all bids in one place has been a game-changer.” – Lizeth Facio, Sales Director, Courtyard by Marriott Monterrey.

✔ “We used to struggle with negotiating rates at scale. ReadyBid made it easy.” – Sophie Weytens, Sales Manager, The Dominican Hotel.

🚀 The Result? Travel managers secure better rates, faster—without the back-and-forth inefficiencies.

💬 “Finally, a Solution for Rate Auditing & Compliance”

A major issue in hotel sourcing is ensuring hotels actually load the negotiated rates into GDS platforms like Sabre, Amadeus, and Galileo.

ReadyBid’s automated rate auditing verifies that rates are correctly loaded and flags any discrepancies, eliminating overcharges and compliance issues.

💡 What Travel Managers Say:

✔ “ReadyBid catches rate discrepancies before they cost us money.” – Rimini Street, Inc..

✔ “Rate audits used to take days—now, we get automatic reports and alerts in seconds.” – CRL.

✔ “Hotels often load incorrect rates, but ReadyBid ensures compliance across multiple GDS platforms.” – Adelman Travel.

🔍 The Result? Travel managers eliminate costly rate errors and ensure hotel partners stay compliant.

💬 “User-Friendly, with Incredible Support”

Many travel managers have been frustrated with how difficult traditional RFP platforms are to use.

ReadyBid was designed to be simple, intuitive, and easy to implement—with a dedicated customer support team ready to assist at every step.

💡 What Travel Managers Say:

✔ “Hands down, the best RFP tool in travel today.” – Brandon Strauss, CEO, KesselRun.

✔ “The ReadyBid team is always available when we need help.” – Andy Serrano, Associate Director of Sales & Marketing, Hyatt Regency.

✔ “It’s so intuitive that we barely needed training.” – Sophie Weytens, The Dominican Hotel.

🛠 The Result? Travel managers can start using ReadyBid with minimal training and always have expert support available when needed.

🚀 Why More Travel Managers Are Switching to ReadyBid

The travel industry is evolving, and traditional hotel RFP tools no longer meet the needs of modern TMCs.

Travel managers who have switched to ReadyBid report:

✔ Significant cost savings – No more overpriced RFP platforms with hidden fees.

✔ Faster, automated RFP workflows – Bulk RFPs, automated follow-ups, and real-time tracking.

✔ More effective hotel negotiations – Bulk rate adjustments and side-by-side bid comparisons.

✔ Better rate compliance – Automated GDS rate audits eliminate overcharges.

✔ A more user-friendly experience – Simple, intuitive, and backed by expert support.

🚀 The Bottom Line? TMCs and travel managers are choosing ReadyBid because it makes hotel sourcing easier, faster, and more cost-effective.

📅 Ready to Make the Switch?

If you’re still using an outdated, overpriced RFP tool, it’s time for an upgrade.

📞 Book a demo today and see why top travel managers are switching to ReadyBid for hotel RFPs.

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