Introduction
For years, travel managers and procurement leaders relied on legacy providers like Lanyon and Cvent to manage hotel sourcing. While these platforms once dominated the market, they’ve become synonymous with complexity, high costs, and poor customer experience. Today, corporations and TMCs are demanding smarter, faster, and more cost-effective options.
That’s where best hotel rfp tool for modern sourcing comes in. ReadyBid has quickly become the preferred choice for travel managers who want powerful features without the inflated costs of legacy platforms. Unlike outdated providers, a modern hotel rfp tool like ReadyBid focuses on transparency, automation, and unlimited flexibility.
Why Legacy Hotel RFP Tools Fall Short1. High Costs
Lanyon and Cvent charge per user, per RFP, and even charge hotels to participate.
Annual contracts often run into six figures for large corporations.
2. Complexity
Interfaces are clunky and difficult to navigate.
Training and onboarding add extra costs and delays.
3. Limited Flexibility
Legacy platforms are tied to GDS contracts (e.g., Sabre).
Non-GDS hotels are often excluded, reducing options.
4. Slow Innovation
Updates are rare, and features lag behind modern expectations.
5. Poor Customer Experience
Hotels often complain about high participation fees and lack of support.
Buyers face delayed responses and limited account management.
What Makes ReadyBid Different
ReadyBid was built to solve these exact pain points. Here’s why it’s the best hotel rfp solution in 2025:
1. Transparent, Affordable Pricing
Flat monthly fees.
Unlimited users and unlimited RFPs included.
No hidden costs for hotels or corporations.
2. Simplicity & Automation
User-friendly design requires minimal training.
One-click bid distribution and automated reminders save hours.
3. Full Flexibility
Supports both GDS and non-GDS hotels.
Compatible with Sabre, Amadeus, Galileo, and Worldspan.
Exports final agreements directly to Concur and other OBTs.
4. Continuous Innovation
Competitive bidding features for ongoing sourcing.
Customizable hotel rfp template libraries.
Built-in savings reports and compliance dashboards.
5. Superior Customer Support
Unlimited onboarding and training included.
Automated help desk and live account management available.
Hotels and TMCs consistently rate ReadyBid as more supportive and collaborative.
Why Corporations Choose ReadyBid
Cost Efficiency: One Fortune 500 client cut sourcing costs by 70% after switching from Cvent.
Simplicity: TMCs report launching programs in half the time.
Flexibility: Supports annual, continuous, and project-based sourcing.
Transparency: Automated reports prove ROI with negotiated savings reports.
Why Hotels Prefer ReadyBid
Hotels often dislike legacy tools because of participation fees. ReadyBid fixes this by:
Removing fees for responding.
Offering direct access to corporate buyers.
Supporting competitive bids, which give hotels new opportunities to win accounts.
Hotels see ReadyBid not as a burden, but as a business growth channel.
Business Impact of Switching to ReadyBid
Corporations report:
15-20% average savings on hotel programs.
Higher compliance due to better rate auditing.
Stronger hotel participation since hotels are not charged.
Improved traveler satisfaction through dynamic hotel directories.
Best Practices for Transitioning from Legacy Tools
Audit your current costs (per user, per RFP, hotel participation fees).
Engage hotels about preferred platforms-they often prefer ReadyBid.
Leverage ReadyBid’s onboarding support for smooth migration.
Use continuous sourcing instead of annual-only cycles.
Why ReadyBid Is the Best Hotel RFP Tool
ReadyBid offers everything corporations, TMCs, and hotels need in one platform:
Unlimited RFPs, users, and negotiations.
Competitive bidding for flexibility.
Multi-GDS auditing for compliance.
Customizable templates for any program type.
Automated reporting and savings validation.
This makes it not just a sourcing tool, but a complete hotel procurement platform.
Quick Resources From the ReadyBid Blog
Conclusion
Legacy platforms like Lanyon and Cvent may have paved the way, but their outdated pricing models and complex workflows no longer serve the needs of modern corporations. Today, travel managers demand affordability, automation, and flexibility-and that’s exactly what ReadyBid delivers.
With the hotel rfp tool ReadyBid, companies gain unlimited sourcing power, transparent pricing, and superior compliance tools-all in one easy-to-use platform.
Don’t let legacy costs hold your program back. Book a Demo Today.