Why ReadyBid is the #1 Choice for Travel Management Companies Handling Hotel RFPs

Managing hotel RFPs is one of the most time-consuming tasks for Travel Management Companies (TMCs). From sending bids and tracking responses to negotiating lower rates and ensuring hotels load the correct rates into GDS, the traditional process has been slow, costly, and inefficient.

That’s why more TMCs are switching to ReadyBid, the #1 hotel RFP solution designed specifically to streamline hotel sourcing, eliminate unnecessary costs, and automate key processes.

If you’re still dealing with outdated, expensive RFP tools, here’s why ReadyBid is the better choice for handling hotel RFPs.

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🚀 The Challenges of Traditional Hotel RFP Tools

Many TMCs are frustrated with legacy RFP platforms like CVENT, which charge high fees and require excessive manual effort. Common challenges include:

  • Limited bid capacity – Many platforms charge per RFP, limiting sourcing flexibility.

  • High costs – Hidden fees for users, bids, and negotiations drive up expenses.

  • Slow response tracking – Manually chasing hotels for bid responses wastes valuable time.

  • One-by-one negotiations – Negotiating each bid separately slows down the process.

  • Rate compliance issues – Hotels often fail to load the correct rates into GDS, leading to revenue leakage.

⏳ The result? Travel managers spend too much time managing the RFP process instead of optimizing hotel programs.

✅ Why ReadyBid is the #1 Choice for TMCs

ReadyBid fixes everything that’s wrong with traditional hotel RFP tools, offering a cost-effective, automated, and user-friendly platform that transforms hotel sourcing for TMCs.

1️⃣ Unlimited Bids & RFPs – No Extra Charges:

Unlike other platforms that charge per bid or user, ReadyBid offers unlimited RFPs and unlimited users for one flat monthly rate.

What This Means for TMCs:

✔ No limits on hotel sourcing – Send RFPs to as many hotels as needed.

✔ No per-user fees – Add your entire team without increasing costs.

✔ Unlimited negotiations – Keep refining bids until you secure the best rates.

💰 The Result? TMCs save thousands every year compared to traditional RFP tools.

2️⃣ One-Click Bulk RFPs – Save Hours of Work

Instead of sending bids one by one, ReadyBid allows TMCs to distribute RFPs in bulk with a single click.

How It Works:

✔ Upload travel destinations – ReadyBid instantly identifies nearby hotels.

✔ Select hotels & chain reps – No need to track down individual contacts.

✔ Send RFPs instantly – No more manual emails or repetitive data entry.

🚀 The Result? TMCs complete RFPs 10x faster than with legacy tools.

3️⃣ Automated Follow-Ups – No More Chasing Hotels

One of the biggest pain points in hotel RFPs is following up with hotels that don’t respond. ReadyBid eliminates this issue with automated reminders and response tracking.

Key Features:

✔ Automated bid reminders – Hotels that don’t respond get follow-ups automatically.

✔ Real-time tracking – Know when hotels view, respond, or request changes.

✔ Failed email detection – If an RFP email bounces, ReadyBid resends it automatically.

⏳ The Result? TMCs reduce bid follow-up time by 80%.

4️⃣ Bulk Negotiations – Get Better Rates, Faster

Instead of negotiating hotel bids one at a time, ReadyBid enables bulk rate negotiations, allowing TMCs to:

✔ Counter multiple bids simultaneously – Adjust rates and amenities across dozens of hotels at once.

✔ Track all negotiations in one dashboard – No more scattered emails and spreadsheets.

✔ Use Benchmarking Data – Compare rates against historical trends and competitor pricing.

🚀 The Result? Faster, more effective rate negotiations and greater cost savings.

5️⃣ Automated Rate Audits – Ensure Hotels Load the Right Rates

One of the biggest challenges in hotel sourcing is ensuring hotels actually load the negotiated rates into GDS. Many TMCs don’t find out about rate discrepancies until it’s too late.

How ReadyBid Solves This:

✔ Multi-GDS rate audits – Checks rates across Sabre, Amadeus, Galileo, and Worldspan.

✔ Automatic compliance alerts – Flags incorrect rates before they cost you money.

✔ Detailed reporting – See exactly where rates are mismatched and take corrective action.

🔍 The Result? TMCs eliminate overcharges and ensure hotel partners comply with agreements.

6️⃣ Easy-to-Use Interface & Best-in-Class Support

Unlike outdated RFP platforms that require extensive training, ReadyBid is designed for speed, simplicity, and ease of use.

Why TMCs Love It:

✔ Intuitive, modern dashboard – No complex workflows or confusing interfaces.

✔ Fast onboarding – Most teams are fully operational within days, not weeks.

✔ Expert customer support – ReadyBid’s team is responsive, knowledgeable, and always available.

🏆 The Result? TMCs spend less time learning the tool and more time optimizing hotel programs.

🚀 What Travel Managers Are Saying About ReadyBid

TMCs that have switched to ReadyBid see immediate improvements in efficiency and cost savings.

💬 "Hands down the best RFP tool in travel today." – Brandon Strauss, CEO, KesselRun.

💬 "Since switching to ReadyBid, our team has seen an increase in productivity, allowing us to manage our RFP process more efficiently." – Debbie Welder, Sr. Global Corporate Travel Manager, Rimini Street.

💬 "ReadyBid saves us time and money while increasing sourcing flexibility." – Linda Kapinos, Sr. Manager, Adelman Travel.

🚀 The Result? TMCs report major efficiency gains, reduced costs, and a smoother RFP experience.

🏆 The Bottom Line: ReadyBid is the Smarter Choice for TMCs

If your TMC is still using an outdated, overpriced RFP tool, it’s time to switch to ReadyBid.

✔ Lower costs – Flat-rate pricing with unlimited RFPs and users.

✔ Faster processes – Automated RFPs, follow-ups, and bid tracking.

✔ Better-negotiated rates – Bulk rate negotiations and real-time benchmarking.

✔ Full compliance – Multi-GDS rate audits ensure accurate rate loading.

✔ User-friendly – Simple, intuitive interface with best-in-class support.

🚀 The Verdict? ReadyBid is the #1 hotel RFP tool for TMCs looking to streamline sourcing, cut costs, and maximize efficiency.

📅 Ready to See ReadyBid in Action?

If you’re ready to upgrade your hotel RFP process, let’s set up a quick demo to show you how ReadyBid can transform your sourcing strategy.

📞 Book a Demo Today → Schedule Here 🚀

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