hotel sourcing.jpg

Best-of 2025: Real Travel Managers Share Their Favorite Hotel RFP Tools

Introduction

Corporate travel managers know the challenges of managing hotel sourcing programs-collecting data, sending RFPs, auditing rates, and negotiating across hundreds of properties worldwide. In 2025, the difference between struggling with spreadsheets and thriving with technology comes down to the right tool. Travel buyers are increasingly turning to solutions like corporate lodging RFP software with built-in automation and benchmarking, which streamline the sourcing cycle and deliver measurable savings.

This year’s “best-of” list is especially valuable because it comes directly from those in the field-real travel managers. Their insights highlight why modern tools like ReadyBid outperform legacy systems and why a top-rated hotel sourcing system is essential in today’s competitive travel procurement environment.

Why Travel Managers’ Voices Matter

No one understands the pain points better than the people responsible for executing hotel RFPs every year. Their experiences reveal what features deliver value, what processes waste time, and which platforms actually help achieve results. Testimonials gathered from across corporations and agencies show a clear pattern: travel managers want affordability, automation, and continuous sourcing capabilities.

The Tools Travel Managers Love in 20251. ReadyBid

Travel managers consistently rank ReadyBid as their preferred platform. Its unlimited RFPs, bulk negotiations, and live benchmarking eliminate traditional bottlenecks. With automated hotel RFP solution, teams can manage sourcing end-to-end, from data collection to contract execution, without the stress of outdated systems.

2. HRS Sourcing

Praised for its European market coverage, HRS offers good support for chain partnerships but lacks the flexibility and custom reporting of newer platforms.

3. Amadeus Cytric RFP

Travel managers using Amadeus appreciate integration with existing systems but note that the user experience doesn’t match modern, cloud-native tools.

4. SAP Concur RFP

Strong for companies already embedded in SAP environments. However, feedback highlights high costs and limited flexibility compared to ReadyBid.

5. Egencia Hotel RFP Tool

Simple and effective for small-to-midsize companies but less scalable for large multinational programs.

Why ReadyBid Earns the Top Spot

Feedback from travel managers makes it clear: ReadyBid delivers where others fall short.

Highlighted Features:

  • Bulk Negotiations - Handle multiple properties or entire chains at once.

  • Benchmarking - Compare bids to live market averages instantly.

  • Automated Auditing - Verify rates are loaded correctly in GDS systems throughout the year.

  • Unlimited Negotiations - No restrictions on counteroffers, ensuring optimal savings.

  • Custom Reporting - Tailored outputs for finance, HR, and procurement.

With corporate hotel bid management, ReadyBid gives travel managers the leverage they need to prove ROI and compliance.

Corporate and TMC Value

For Corporates:

Companies gain stronger compliance and visibility with a corporate travel procurement platform, ensuring negotiated rates match financial and traveler goals.

For TMCs:

Agencies benefit from hotel RFP automation software, enabling them to scale across multiple clients while maintaining efficiency.

What Travel Managers Say

Testimonials highlight specific results:

  • AmTrav praised ReadyBid’s automation for simplifying multi-destination programs.

  • Adelman Travel reported improved savings with ReadyBid’s benchmarking.

  • Leo Pharma used the system’s auditing to enforce rate compliance globally.

  • KesselRun Consulting called ReadyBid the “best RFP tool in travel today.”

These endorsements show how ReadyBid empowers both corporate and agency teams with tangible results.

Looking Ahead

In 2026, expect even more travel managers to push for modern sourcing platforms. AI-driven bidding recommendations, dynamic contracts, and predictive analytics will further separate legacy tools from innovative solutions. Early adopters already know that efficiency and savings come from automation and flexibility.

Further Reading

Conclusion

In 2025, travel managers are united in their feedback: they want cost-efficient, automated, and transparent hotel RFP tools. ReadyBid consistently earns the top spot because it delivers savings, compliance, and simplicity that others cannot match. By adopting a top-rated hotel sourcing system, corporations and TMCs can ensure their programs remain competitive, efficient, and traveler-friendly.

Book a Demo today and join the travel managers already transforming their procurement programs with ReadyBid.h

ReadyBid - Hotel RFP Made Easy