The End of Legacy Platforms: Why Lanyon and Cvent Are Losing Ground to

The End of Legacy Platforms: Why Lanyon and Cvent Are Losing Ground to Modern Hotel RFP Tools

October 4, 2025 12:30pm Joseph Friedmann

For years, legacy platforms like Lanyon and Cvent dominated the hotel RFP space. They were the industry’s default - powerful, but expensive, complex, and rigid. In 2025, the corporate travel landscape has evolved, and so have the expectations of travel managers, procurement professionals, and Travel Management Companies (TMCs). The market is shifting decisively toward agile, intelligent, and cost-efficient hotel sourcing solutions like automated lodging RFP solution built on top-rated hotel sourcing system for enterprise travel programs.

Modern hotel RFP tools, especially ReadyBid, are reshaping the game with automation, transparency, and simplicity. They offer all the sophistication of traditional systems without the heavy fees, long onboarding times, and outdated user interfaces that plague legacy platforms. The result? A new era of flexibility, scalability, and control for travel procurement teams worldwide.

The Legacy Era: Lanyon and Cvent’s DownfallOverpriced and Overcomplicated

Legacy systems built for a 2010-era travel world no longer meet the needs of modern corporations. Platforms like Lanyon and Cvent require annual licenses, user-based fees, and hidden upgrade costs. They often charge tens of thousands of dollars for capabilities that newer systems like ReadyBid deliver at a fraction of the cost.

Outdated User Experience

Travel managers today expect intuitive design and seamless workflows. Unfortunately, legacy interfaces are clunky, non-intuitive, and slow. Users often spend hours navigating dashboards just to send a single RFP or run a report. ReadyBid’s hotel contract management platform replaces this frustration with a streamlined, cloud-based interface that makes hotel sourcing effortless.

Lack of Real-Time Flexibility

Annual RFP cycles, limited automation, and manual reporting make legacy systems inefficient in 2025’s fast-paced corporate travel environment. In contrast, ReadyBid’s hotel RFP management system supports continuous sourcing - giving companies the power to renegotiate hotel rates dynamically throughout the year.

The Rise of ReadyBid: Automation, Clarity, and Agility

ReadyBid was built from the ground up to solve the biggest challenges in hotel procurement - high costs, slow processes, and lack of visibility. By leveraging automation, predictive data, and real-time auditing, it empowers both corporates and TMCs to simplify sourcing and achieve greater control.

ReadyBid’s corporate hotel RFP platform gives buyers full visibility from RFP creation to final contracting. Its modernized approach eliminates redundancy, reduces costs, and enhances supplier engagement through automation and collaboration.

1. Unlimited RFPs - Without Extra Costs

Unlike legacy systems that charge per RFP, ReadyBid offers unlimited use. Companies can send as many bids as they need across multiple markets without worrying about licensing or volume limits.

This pricing transparency has made ReadyBid the best corporate sourcing software for enterprises managing multi-regional hotel programs.

2. Continuous Sourcing and Real-Time Renegotiation

Annual cycles are outdated. ReadyBid’s automated hotel RFP solution supports continuous sourcing, enabling travel managers to reissue or renegotiate hotel bids at any time.

Whether global events impact pricing or internal travel demand shifts, procurement teams can act immediately - not wait for next year’s RFP window.

This flexibility gives corporations a major competitive advantage in controlling spend and securing the most competitive rates.

3. Built-In Benchmarking and Rate Intelligence

ReadyBid integrates AI-driven hotel RFP optimization tools that compare proposed rates against industry benchmarks in real time.

This feature provides travel managers with data-backed confidence before accepting any offer. It identifies overpriced markets, rate anomalies, and savings opportunities that legacy systems often miss.

This data intelligence transforms sourcing into a predictive, proactive process - not a reactive one.

4. Standardized Contract Templates

Legal reviews were once the slowest part of the RFP process. ReadyBid fixes that with standardized hotel contract templates designed to comply with GBTA standards while remaining customizable for specific clients or regions.

These prebuilt templates include all major clauses - rate caps, attrition, cancellations, and commissions - reducing back-and-forth communication between buyers and legal teams.

5. Hotel Engagement and Chain Integration

Legacy systems often fail to maintain accurate contact databases, forcing users to manually search for hotel contacts. ReadyBid changes this by offering verified hotel data, automated follow-ups, and integration with chain representatives at Hilton, Marriott, and Hyatt.

This hotel RFP automation software ensures better participation rates and faster response times.

6. Audit-Ready Rate Verification

Rate auditing is critical for ensuring hotels honor contracted rates. ReadyBid’s hotel RFP reporting solution automatically checks and validates rates across all major GDSs (Amadeus, Sabre, and Galileo).

This innovation helps corporations maintain rate accuracy, eliminate leakage, and validate negotiated savings without manual review.

7. Seamless Integration for TMCs and Corporations

ReadyBid supports both Travel Management Company integrations and corporate procurement teams.

For TMCs, it enables client-level dashboards, RFP tracking, and automated reporting. For enterprises, it provides total visibility over global programs - allowing every stakeholder to monitor rates, performance, and compliance in real time.

The result is a single connected ecosystem for hotel procurement that legacy systems cannot match.

8. Real-Time Communication and Collaboration

Legacy systems rely heavily on emails, slowing down collaboration. ReadyBid’s hotel RFP management platform integrates a built-in communication module where buyers and hotels can exchange notes, discuss rates, and finalize terms directly in the platform.

This eliminates confusion, accelerates decision-making, and creates an auditable trail of every negotiation.

9. Scalability for Global Enterprises

ReadyBid’s cloud infrastructure is designed for scalability. It supports global organizations with multi-region data segmentation, language localization, and flexible access permissions.

No matter how complex the travel program, ReadyBid provides a centralized, efficient framework that adapts to every company’s scale.

10. Transparent Pricing and Predictable ROI

One of ReadyBid’s greatest differentiators is its transparent pricing model. There are no hidden fees, no per-user licenses, and no long-term contracts.

Companies pay only for the services they use - and gain full access to every feature, including benchmarking, analytics, and audits. This model contrasts sharply with the restrictive paywalls imposed by Cvent and Lanyon.

Market Data: Why the Shift Is Accelerating

Average cost reduction: 25-35% compared to legacy systems
Time savings: 60-70% faster sourcing cycles
Response rate improvement: +30% through automation
Rate audit accuracy: 98% verification compliance
Implementation time: 2 weeks vs. 2-3 months with legacy tools

These results demonstrate why corporations are rapidly moving toward platforms like ReadyBid that combine performance, flexibility, and cost-efficiency.

The End of Legacy Platforms: Why Lanyon and Cvent Are Losing Ground to Modern Hotel RFP Tools

ReadyBid - Hotel RFP Made Easy