Introduction

For years, Lanyon dominated the hotel RFP space as the go-to tool for corporate travel managers and agencies. But in 2025, the industry is witnessing a rapid migration away from these legacy systems toward modern, cloud-driven solutions. Agencies are no longer willing to tolerate high costs, rigid workflows, and outdated interfaces when innovative platforms like ReadyBid are offering more flexible, cost-effective, and dynamic alternatives.

With features like advanced hotel procurement solutions powered by cloud technology, procurement professionals can finally escape the limitations of old software and move toward agile, data-driven sourcing. At the same time, corporations and agencies are realizing the advantages of adopting a global business travel platform that integrates seamlessly across sourcing, auditing, and contract management.

Why Agencies Are Moving Away from Lanyon1. High Costs and Rigid Pricing

Agencies have long complained that legacy platforms impose steep fees-sometimes thousands per program cycle. ReadyBid’s transparent pricing structure flips this model, offering unlimited bids and RFPs without punishing customers for scale.

2. Complex Workflows

Legacy platforms often require extensive training and support just to manage basic RFPs. In contrast, modern systems prioritize usability, allowing travel managers to launch RFPs, negotiate, and finalize agreements in minutes.

3. Limited Flexibility

Lanyon’s ties to outdated infrastructure, including reliance on Sabre’s backend, limit innovation. Agencies today prefer systems that support dynamic features like competitive bidding, bulk negotiations, and continuous sourcing.

Cloud-Based Innovation: What Modern Platforms Offer

Modern hotel RFP management systems like ReadyBid are built for flexibility, scalability, and transparency.

Key Advantages of Cloud-Based Platforms:

• Global Access - Users can manage programs from anywhere, at any time.

• Automatic Updates - No need for manual patches or version upgrades.

• Integrated Benchmarking - Live data ensures rates are competitive.

• Scalability - Agencies managing multiple client programs can scale easily without additional costs.

ReadyBid vs. Legacy Systems

1. Cost Efficiency

   ReadyBid offers unlimited RFPs at a fraction of the cost charged by legacy providers.

2. Automation

   Features like automated resends, unlimited negotiation rounds, and real-time auditing make manual processes obsolete.

3. Flexibility

   Whether managing a corporate program or multiple client portfolios, ReadyBid allows agencies to customize workflows for maximum efficiency.

4. Competitive Advantage

   With corporate hotel bid management, agencies can demonstrate measurable savings to their clients while reducing overhead.

How Agencies Are Benefiting in 2025Improved Negotiations

Bulk negotiations and hotel sourcing automation software ensure better rates and faster turnaround.

Stronger Compliance

With real-time hotel RFP contracting software, agencies reduce leakage, ensuring contracts are accurate and enforceable.

Client Satisfaction

By leveraging a corporate travel procurement platform, agencies can deliver better visibility, reporting, and savings outcomes.

Industry Case Studies

Agencies that have transitioned to ReadyBid report:

• Lower program costs compared to legacy tools.

• Faster onboarding for both clients and hotel partners.

• Higher adoption rates among travel managers and procurement teams.

Hotels also benefit, as they gain access to competitive bidding opportunities and can respond to RFPs more efficiently.

Predictions for 2026 and Beyond

The trend is clear: by 2026, legacy platforms will see a steep decline as agencies prioritize agility and automation. Key future shifts include:

• AI-assisted rate benchmarking.

• Dynamic contracts that adjust automatically based on market fluctuations.

• Deeper integration with corporate booking tools and expense systems.

Agencies that move now will secure a first-mover advantage in delivering value to their clients.

Further Reading

• Modern Hotel RFP Tool vs. Legacy Platforms: A Side-by-Side Showdown

• Why ReadyBid is the #1 Choice for Travel Management Companies Handling Hotel RFPs

• 10 New Features in Hotel Sourcing Tools That Will Transform Procurement in 2025

• Hotel Sourcing Made Simple: Why Corporate Travel Teams Need a Modern Hotel RFP Tool

• The Best Hotel Procurement Strategies in 2025: How ReadyBid Leads the Way

Conclusion

The hotel RFP industry is leaving legacy tools like Lanyon behind. In 2025, cloud-based platforms such as ReadyBid offer greater automation, flexibility, and cost savings, enabling agencies to thrive in an increasingly competitive environment. By switching to a top-rated hotel sourcing system, agencies and corporations alike gain more control, stronger compliance, and better negotiated outcomes.

Book a Demo today and experience why leading agencies are moving to cloud-based solutions in 2025.